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At long last, you have decided that it's time for an move office. Whether you're moving into a more modern space or are expanding, business moves are often tiring at best, and stressful at worst. But it doesn't have to be that way. If you put these moving tips for a successful office move into practice, you can trust that business will be hindered as little as possible and you'll be back up and running as soon as possible.
Office Moving Tip #1: Book a Reputable Moving Company
Do your research and hire a moving company that has extensive experience handling office and business moves. This is your best bet to a smooth and efficient move. The majority of residential movers handle office moving irregularly and don’t have the equipment and all the tips and tricks that help maximize efficiency.
Office Moving Tip #2: If You're Leasing, Hire an Attorney
Are you leasing your new office space? The next step is to hire an attorney to review your new lease agreement. Too often, lease agreements include language that leans heavily in the landlord's favor. An experienced attorney will easily recognize issues and, if necessary, revise any less than favorable language to save you from future headaches down the road.
Office Moving Tip #3: Kick Off A Pre-Move Purge
If you start preparing yourself for a business move early, you can make the most of it by conducting a pre-move purge campaign. It's the perfect opportunity to get rid of old, unnecessary files and outdated equipment, rather than bringing them to the new office space. Eliminating unwanted files will trim your moving costs by saving money on materials and labor. As you're packing, keep a trash can next to your packing boxes. Out with the old, in with the new!
Office Moving Tip #4: Prepare Your Staff
A key step in preparing for your business move is making sure your staff members know what to expect and what is expected of them during throughout the moving process. Schedule a pre-move training session with your office managers and employees. This is the opportune time to outline their packing responsibilities and educate them about proper packing techniques. Help your moving company do its job by properly labeling furniture and boxes. Also, be sure to inform employees of any changes to their work schedule leading up to, during and after the move. If they need to be available on evenings or weekends, give them advance notice!
Office Moving Tip #5: Prepare Your Moving Team
Once you've selected a reputable moving company, make sure to provide the moving team with accurate floor plans. This is especially important on larger moves and multi-floor moves. Office movers rely on these floor plans to place your systems furniture and equipment in the proper location. Keep in mind, it's important to keep a minimum amount of employees onsite during the office moving process.
Office Moving Tip #6: Label Your Boxes Properly
To ensure your office move runs smoothly and in an organized fashion, make sure that you and your employees label boxes and equipment properly. This helps your moving company pack the trucks strategically and determine the order in which boxes should be unpacked at your new office location. You might find it helpful to compile a spread sheet listing the contents alongside the box number.
Office Moving Tip #7 Have the Right Technicians On-Site
Consider who you'll need on-site on moving day. If you need the expertise of an electrician, make sure to secure them in advance. If you have cubicles with electrified panels, you'll need an electrician to disconnect the power feed before disassembly and to connect the power to the panels after reassembly. Your moving company should be able to recommend an electrician familiar with commercial installations.
To get a hand with your next business move, contact the All Jersey Moving and Storage team for a free on-site estimate.